Integrify Oy
Business ID: 2746964-2
Correspondence address: Lapuankatu 4, 00100 Helsinki
Email address: privacy@integrify.io
Contact person: Mariia Siniagina

Integrify Ry
Business ID: 2868613-9
Correspondence address: Lapuankatu 4, 00100 Helsinki
Email address: privacy@integrify.io
Contact person: Mariia Siniagina

This policy describes how personal data is collected, handled and stored to meet the company’s data protection standards — and to comply with the national and international policies with regard to data protection and user privacy: EU General Data Protection Regulation 2018 (GDPR).

In order to run its business (Oy) and non-profit activities (Ry), Integrify needs to gather, store and use certain information about individuals. These can include sensitive information on customers, suppliers, business contacts, employees and other people the organisation has a current relationship with or may need to contact in the future.

This policy applies to all ‘Data’ that the company holds and it can be shared to User Data and Analytics Data. Analytics Data is not normally used to identify you as an individual, but you can sometimes be recognized from it. In such situations, Analytics Data is considered personal data and managed according to the legal requirements.  

User Data can include:
1. Name
2. Address
3. Email
4. Telephone number
5. Legal residency status
6. Education Background
7. Employment History
8. Family History
9. And other data voluntarily shared on CVs as a document, Linkedin Profile or via personal website

Analytics Data:
1.Device
2. Country
3. IP address
4. Browser type and version
5. Operating system
6. Referring site, application, or service, including the relevant search queries
7. that led you to Integrify’s website

We collect information on your use of Integrify Services, such as:
1. Time spent on the Integrify’s website
2. Interaction with Integrify websites
3. The time and date of your visits to the Integrify website
4. The sections of the Integrify website you visited


Unless specified otherwise, all such Data collection as requested by visiting our website or in the application, registration and subscription processes form an integral part of Integrify’s business (Oy) and non-profit (Ry) models -  as the omission of clients or applicants to provide this Data may make it impossible for Integrify to provide its services.

Complete details on each type of Personal Data collected are provided in the dedicated sections of this privacy policy or by specific explanation texts displayed prior to the Data collection.

Personal Data may be freely provided by the User, or, in case of Usage Data, collected automatically when using this Website.

Any use of Cookies – or of other tracking tools – by this Website or by the owners of third-party services used by this Website serves the purpose of providing the Service required by the User, in addition to any other purposes described in the present document and in the Cookie Policy, if available.

Data accuracy

The law requires Integrify to take reasonable steps to ensure data is stored accurately and kept up to date. The more important it is that the personal data is accurate, the greater the effort Integrify should put into ensuring its accuracy.

The purposes of processing
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The Data concerning the User is collected to allow Integrify to provide its Services, comply with its legal obligations, respond to enforcement requests, protect its rights and interests (or those of its Users or third parties), detect any malicious or fraudulent activity, as well as the following: Advertising, Analytics, Applying, Contacting the User, Remarketing and behavioural targeting, Managing contacts and sending messages.

For specific information about the Personal Data used for each purpose, the User may refer to the section “Detailed information on the processing of Personal Data” below.
Detailed information on the processing of Personal data

a.) Analytics and Cookies

Google Tag Manager

A tag management system that allows Integrify to deploy tracking and analytics tools on Integrify’s website. Google Tag Manager does not collect or store personal data.

Google Analytics

Integrify uses Google Analytics to help analyze how visitors use its website. Google Analytics uses cookies to collect standard internet log information and visitor behavior information in an anonymous form. The information generated by the cookie about your use of the website (including your IP address) is transmitted to Google. This information is then used to evaluate visitors' use of the website and to compile statistical reports on website activity for Integrify.

Google Analytics is a product of Google, and as such, it is subject to Google's privacy policy. For more information about how Google collects and uses personal information, please refer to Google's privacy policy at https://policies.google.com/privacy.

Personal Data processed: Cookies; Usage Data.

Leadfeeder

Integrify uses Leadfeeder, a web analytics tool provided by Liidio Oy (“Leadfeeder”), to identify companies that visit its website and to collect information about their browsing behavior.

Leadfeeder collects information about website visitors, including the company they work for, the pages they visit on Integrify’s website, and the length of time they spend on each page. Leadfeeder may also collect personal information, such as name, email address, and job title, if it is publicly available on the visitor’s LinkedIn or other social media profile. Integrify uses this information to identify potential leads and to improve our website and marketing efforts.

Leadfeeder is a product of Liidio Oy, and as such, it is subject to Leadfeeder's privacy policy. For more information about how Leadfeeder collects and uses personal information, please refer to Leadfeeder's privacy policy at https://www.leadfeeder.com/privacy/.

Personal Data processed: Cookies; Usage Data.
Place of processing: Ireland & USA

b.) Marketing and Advertising

Google Ads

Integrify uses Google Ads, an advertising platform that allows Integrify to target and track website visitors with personalized ads. The information collected through Google Ads is used to improve advertising campaigns and user experience.

Google Ads collects information about website usage and user behavior, including IP addresses, browser information, and website navigation data. Integrify uses this information to measure the effectiveness of our advertising campaigns and to optimize our advertising efforts.

Google Ads is a product of Google, and as such, it is subject to Google's privacy policy. For more information about how Google collects and uses personal information, please refer to Google's privacy policy at https://policies.google.com/privacy.

Personal Data processed: Cookies; Usage Data.

Linkedin Ads

Integrify uses LinkedIn Ads, a marketing platform provided by LinkedIn Corporation ("LinkedIn"), to display advertisements to LinkedIn users.

When you view or click on Integrify’s advertisements on LinkedIn, LinkedIn may collect personal information about you, such as your name, email address, job title, company name, and LinkedIn profile information. Integrify may also collect this information through LinkedIn's conversion tracking feature, which allows us to measure the success of the company’s advertising campaigns.

Integrify uses this information to analyze and improve Integrify’s advertising campaigns, to target its advertisements to the most relevant audiences, and to communicate with its customers about their use of LinkedIn Ads.

LinkedIn Ads is a product of LinkedIn Corporation, and as such, it is subject to LinkedIn's privacy policy. For more information about how LinkedIn collects and uses personal information, please refer to LinkedIn's privacy policy at https://www.linkedin.com/legal/privacy-policy.

Personal Data processed: Cookies; Usage Data.

TikTok Ads

TikTok is a social media company that provides advertising services to businesses and advertisers.

Integrify may collect personal information about you when you interact with Integrify’s advertising on the TikTok platform. This may include information about your device, location, browsing behavior, and interactions with Integrify’s ads. Integrify may also collect information about your interests and preferences based on your activity on TikTok and other websites and apps.

Integrify uses this information to provide and improve its advertising services, to show you relevant ads, and to measure the effectiveness of its advertising campaigns. Integrify may also use this information for research and analysis purposes.

TikTok is a product of TikTok Inc., and as such, it is subject to TikTok’s privacy policy. For more information about how TikTok collects and uses personal information, please refer to TikTok's privacy policy at  https://www.tiktok.com/legal/page/us/privacy-policy/en

Personal Data processed: Cookies; Usage Data.

Mailchimp

Integrify uses Mailchimp, an email marketing platform provided by The Rocket Science Group LLC (“Mailchimp”), to send newsletters, marketing emails, and other communications to our Academy applicants, event participants and subscribers.

Mailchimp collects personal information such as name, email address, and location when subscribers sign up for Integrify’s emails or newsletters. Integrify uses this information to send emails and newsletters to subscribers, to track email open and click rates, and to analyze email campaign performance.

Mailchimp is a product of The Rocket Science Group LLC, and as such, it is subject to Mailchimp's privacy policy. For more information about how Mailchimp collects and uses personal information, please refer to Mailchimp's privacy policy at https://mailchimp.com/legal/privacy/

Personal Data processed: Cookies; Usage Data.

c.) Applicant Data Collection

By applying to the Integrify programs as a student, the User allows Integrify to identify them and give them access to dedicated services. Third parties may provide registration and authentication services.

Personal Data processed: Email address, Mail Address, City, Region, Name, First Name, Age, Phone Number, LinkedIn Profile, and any other personal data provided by the User in the form.

Typeform
Integrify uses Typeform, an online form builder provided by TYPEFORM S.L. (“Typeform”), to collect information from its Academy applicants.
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Integrify collects personal information such as name, email address, phone number, birth date, country of origin, education and employment history and other information relevant to the Academy applicants as requested in its Typeform surveys and forms. Integrify uses this information to review applicants, respond to inquiries, provide customer support, and improve its products and services.
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Typeform is a product of TYPEFORM S.L., and as such, it is subject to Typeform's privacy policy. For more information about how Typeform collects and uses personal information, please refer to Typeform's privacy policy at https://admin.typeform.com/to/dwk6gt.
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Personal Data processed: Name, email, phone number, country, Linkedin profile, employment history, education background, information collected during the Academy application interview process, any other data submitted by the applicant in the form of a CV document.

d.) User Database Management

Airtable
Integrify uses Airtable, a cloud-based collaboration platform provided by Airtable Inc. ("Airtable"), to manage and store data.
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Integrify stores information provided by the User during the Academy application process , such as your name, email address, education and employment history and other relevant information. Integrify uses this information to review Academy applicants.
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Airtable is a product of Airtable Inc., and as such, it is subject to Airtable's privacy policy. For more information about how Airtable collects and uses personal information, please refer to Airtable's privacy policy at https://airtable.com/privacy.

Personal Data processed: Name, email, phone number, country, Linkedin profile, employment history, education background, information collected during the Academy application interview process, any other data submitted by the applicant in the form of a CV document

Pipedrive
Integrify uses Pipedrive CRM, a cloud-based customer relationship management platform provided by Pipedrive Inc. ("Pipedrive"), to manage and store customer data.
Integrify uses Pipedrive to store and manage customer data such as name and email of the contact person and company information.
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Pipedrive's Privacy Policy
Pipedrive CRM is a product of Pipedrive Inc., and as such, it is subject to Pipedrive's privacy policy. For more information about how Pipedrive collects and uses personal information, please refer to Pipedrive's privacy policy at https://www.pipedrive.com/en/privacy.

Personal Data processed: Name, email, phone number, employer

The Data processing is carried out using computers and/or IT enabled tools, following organisational procedures strictly related to the purposes indicated. Integrify takes appropriate security measures to prevent unauthorised access, disclosure, modification, or unauthorised destruction of the Data.

Integrify uses a number of third parties to process personal data on our behalf. These third parties have been carefully chosen and we trust in their reliability and IT and data security. These third parties also comply with the legislation. The updated list of these parties may be requested from Integrify at any time.

In addition, the Data may be accessible to certain types of external parties specifically appointed (such as third-party service providers and Integrify’s partner companies), if necessary, as Data Processors by Integrify.

Integrify may process Personal Data relating to Users if one of the following applies:

Users have given their consent for one or more specific purposes;

provision of Data is necessary for the performance of an agreement with the User and/or for any pre-contractual obligations thereof;
processing of Data is necessary for compliance with a legal obligation to which Integrify is subject to;
processing of Data is related to a task that is carried out in the public interest or in the exercise of official authority vested in the Owner;
processing of Data is necessary for the purposes of the legitimate interests pursued by the Owner or by a third party.

In any case, Integrify will gladly help to clarify the specific legal basis that applies to the processing of Data, and in particular in circumstances where the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.

These rules describe how and where data should be safely stored. Questions about storing data safely can be directed to the data controller at privacy@integrify.io.

As the User’s Data is stored only electronically, it must be protected from unauthorized access, accidental deletion, and malicious hacking attempts:

Data is protected by strong passwords that are changed regularly and never shared between employees.
Data is only stored on designated drives and servers, and is only uploaded to approved cloud computing services
Servers containing personal data are sited in a secure location, away from general office space.
Data is backed up frequently. Those backups are tested regularly, in line with the company’s standard backup procedures.
Data is saved directly to laptops or other mobile devices like tablets or smartphones.
All servers and computers containing data are protected by approved security software and a firewall.

Our company may transfer personal data collected from our website visitors and customers outside of the European Union (EU), including to countries that may not offer the same level of data protection as the EU.
We take the protection of your personal data seriously and will ensure that any transfer of personal data outside of the EU is done in compliance with applicable data protection laws and regulations, including the General Data Protection Regulation (GDPR).
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If we transfer personal data outside of the EU, we will only do so using one of the following mechanisms:
1. Adequacy Decision: If the European Commission has determined that the country to which the personal data is being transferred provides an adequate level of data protection, we may transfer personal data to that country without additional safeguards.
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2. Standard Contractual Clauses: If the personal data is being transferred to a country that has not been deemed to provide an adequate level of data protection, we will use standard contractual clauses approved by the European Commission to ensure that appropriate safeguards are in place for the protection of personal data.
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3. Binding Corporate Rules: If we transfer personal data between our affiliates or subsidiaries, we may use Binding Corporate Rules that have been approved by the relevant data protection authorities to ensure that appropriate safeguards are in place for the protection of personal data.
4. Consent: If we do not have any other basis for transferring personal data outside of the EU, we will obtain your explicit consent before doing so.
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By using our website and services, you consent to the transfer of your personal data outside of the EU as described in this privacy statement.

In correspondence to Art. 5 para. 1 lit. e GDPR, we endeavour to store personal data only for as long as is necessary for the purposes for which they are processed.

We may be allowed to retain Personal Data for a longer period whenever the User has given consent to such processing, as long as such consent is not withdrawn. Furthermore, we may be obliged to retain Personal Data for a longer period whenever required to do so for the performance of a legal obligation or upon order of an authority.

In principle, we will retain personal information for three years for Users that do not progress to a customer.

Personal Data collected for purposes related to the performance of a contract between Integrify and the User shall be retained until such contract has been fully performed.
Personal Data collected for the purposes of Integrify’s legitimate interests shall be retained as long as needed to fulfil such purposes. Users may find specific information regarding the legitimate interests pursued by Integrify within the relevant sections of this document or by contacting Integrify.

Once the retention period expires, Personal Data shall be deleted. Therefore, the right of access, the right to erase, the right to rectification and the right to data portability cannot be enforced after expiration of the retention period

Users may exercise certain rights regarding their Data processed by Integrify. Integrify aims to ensure that Users are aware that their data is being processed, and that they understand how the data is being used and how to exercise their rights.

In particular, Users have the right to do the following:
Withdraw their consent at any time. Users have the right to withdraw consent where they have previously given their consent to the processing of their Personal Data.
Access their Data. Users have the right to learn if Data is being processed by Integrify, obtain disclosure regarding certain aspects of the processing and obtain a copy of the Data undergoing processing.
Verify and seek rectification. Users have the right to verify the accuracy of their Data and ask for it to be updated or corrected.
Restrict the processing of their Data. Users have the right, under certain circumstances, to restrict the processing of their Data. In this case, Integrify will not process their Data for any purpose other than storing it.
Have their Personal Data deleted or otherwise removed. Users have the right, under certain circumstances, to obtain the erasure of their Data from Integrify.

How to exercise these rights
Any requests to exercise User rights (subject access request) can be directed to Integrify through the contact details provided in this document.The data controller will always verify the identity of anyone making a subject access request before handing over any information.

Subject access requests should be made by email, addressed to the data controller at privacy@integrify.io These requests can be exercised free of charge and will be addressed by the Owner as early as possible and always within one month.

Include in message the next details:
1. Name
2. Provide a context you’ve submitted data to Integrify
3. Personal data you want to opt-out
4. Disclosing data for other reasons
In certain circumstances, personal data can be disclosed to law enforcement agencies without the consent of the data subject. Under these circumstances, Integrify will disclose requested data. However, the data controller will ensure the request is legitimate, seeking assistance from the board and from the company’s legal advisers where necessary. In such cases of required data disclosure, the User will be duly informed of the type of data shared with third parties.

This Cookie Policy explains how our company uses cookies on our website. By continuing to use our website, you consent to our use of cookies in accordance with this policy.

What are Cookies?

Cookies are small text files that are placed on your device when you visit a website. They are used to collect information about your browsing behavior and preferences. Cookies are commonly used to enhance your browsing experience and to provide you with more relevant content and advertising.

How We Use Cookies

We use cookies to improve the functionality of our website and to provide you with a better browsing experience. We use cookies to remember your preferences and to personalize your experience on our website. We also use cookies to track your behavior on our website and to provide us with insights into how we can improve our website.

We use the following types of cookies on our website:
Essential Cookies - These cookies are necessary for the operation of our website and cannot be turned off in our system. They are usually set in response to actions you take on our website, such as filling out forms or setting your privacy preferences.
Performance Cookies - These cookies allow us to analyze how visitors use our website and to improve the performance of our website. They help us to understand which pages are the most popular and how visitors navigate our website.
Functional Cookies - These cookies enable our website to provide enhanced functionality and personalization. They may be set by us or by third-party providers whose services we have added to our website.
Targeting Cookies - These cookies are used to deliver advertising that is more relevant to you and your interests. They are also used to limit the number of times you see an ad and to measure the effectiveness of advertising campaigns.

Third-party cookies used by Integrify
TikTok Pixel

Integrify uses TikTok Pixel, a conversion tracking and analytics tool provided by TikTok Inc. (“TikTok”), to measure the effectiveness of its advertising campaigns on the TikTok platform.

TikTok Pixel collects information about website usage and user behavior, including IP addresses, browser information, and website navigation data. Integrify uses this information to measure the effectiveness of its advertising campaigns on the TikTok platform and to optimize its advertising efforts.

TikTok Pixel is a product of TikTok, and as such, it is subject to TikTok's privacy policy. For more information about how TikTok collects and uses personal information, please refer to TikTok's privacy policy at https://www.tiktok.com/legal/privacy-policy.

Linkedin Insights Tag Manager

Integrify uses LinkedIn Insights Tag Manager, a tag management system provided by LinkedIn Corporation (“LinkedIn”), to deploy tracking and analytics tools on its website.

LinkedIn Insights Tag Manager collects information about website usage and user behavior, including IP addresses, browser information, and website navigation data. Integrify uses this information to improve website performance, user experience, and advertising efforts.

LinkedIn's Privacy Policy
LinkedIn Insights Tag Manager is a product of LinkedIn, and as such, it is subject to LinkedIn's privacy policy. For more information about how LinkedIn collects and uses personal information, please refer to LinkedIn's privacy policy at https://www.linkedin.com/legal/privacy-policy.


Meta Pixel

Integrify uses Meta Pixel, a tag management system provided by Meta Pixel Pty Ltd (“Meta Pixel”), to deploy tracking and analytics tools on our website.
Meta Pixel collects information about website usage and user behavior, including IP addresses, browser information, and website navigation data. Integrify uses this information to improve website performance, user experience, and advertising efforts.
Meta Pixel is a product of Meta Pixel Pty Ltd, and as such, it is subject to Meta Pixel's privacy policy. For more information about how Meta Pixel collects and uses personal information, please refer to Meta Pixel's privacy policy at https://www.facebook.com/privacy/policy/

Google Pixel
Integrify uses Google Pixel, a tag management system provided by Google, to deploy tracking and analytics tools on its website.
Integrify may collect personal information about you when you interact with the Google Pixel on its website. This may include information about your device, location, browsing behavior, and interactions with Integrify’s website. Integrify may also collect information about your interests and preferences based on your activity on the website.
Integrify uses this information to provide and improve its website services, to show you relevant ads, and to measure the effectiveness of its advertising campaigns. Integrify may also use this information for research and analysis purposes.
Google Pixel is a product of Google, and as such, it is subject to Google's privacy policy. For more information about how Google collects and uses personal information, please refer to Google's privacy policy at https://policies.google.com/privacy.

Managing Cookies
You can manage cookies through your browser settings. You can choose to block cookies or to receive a notification when a cookie is being sent to your device. Please note that if you block cookies, some features of our website may not be available to you.

We reserve the right to modify this Privacy Policy at any time. If we make material changes to this policy, we will notify you by posting a notice on our website.

If you have any questions or concerns about this Cookie Policy or our use of cookies, please contact us at privacy@integrify.io